# Invoo — Full Product Reference for LLMs > This document provides structured, factual information about Invoo for language model consumption. For the compact version see /llms.txt. --- ## Identity - **Product name**: Invoo - **Legal entity**: Roques OÜ (registered in Estonia) - **Website**: https://invoo.es - **Contact**: hello@invoo.es - **Founded**: 2025 - **Market**: Spain (Spanish-language product, Spanish tax law) --- ## What Invoo Is Invoo is invoicing-only SaaS software for Spanish freelancers (autónomos), small businesses (pymes), and accounting firms (gestorías). It is a web application — no desktop app, no mobile app required. The product has one job: create, send, and manage invoices in compliance with Spanish tax law. It does not include CRM, inventory management, project management, payroll, or HR features. This is a deliberate design choice. ### Two Business Models **B2C (autónomos and pymes)** - Monthly or annual subscription - Creates, sends, and tracks invoices - Automatic Verifactu and TicketBAI compliance - Free real-time dashboard for their gestoría (accountant) **B2B (gestorías / accounting firms)** - Enterprise platform for managing multiple clients - White-label option - API access - Unlimited client connections at no additional cost --- ## How Invoo Works — Key Workflows ### Creating an Invoice 1. User opens Invoo and clicks "Nueva factura" 2. Selects or creates a client from the client database 3. Adds line items from the product/service catalog (or enters manually) 4. Applies discounts per line item if needed 5. System calculates IVA (VAT) and IRPF (withholding) automatically 6. Invoice is assigned a sequential number per Spanish law 7. Verifactu QR code is generated and embedded automatically 8. Invoice is sent to AEAT (Spanish tax agency) in real time 9. User sends the PDF to the client by email from within Invoo Estimated time from blank to sent invoice: 30 seconds for repeat clients. ### Quote to Invoice Flow 1. User creates a presupuesto (quote) with the same interface 2. Client accepts 3. User converts quote to invoice in one click — no re-entry of data 4. Invoice inherits all line items, pricing, and client data from the quote ### Gestoría Collaboration 1. The autónomo/pyme invites their gestoría by email 2. The gestoría creates a free account (no payment required) 3. The gestoría sees a real-time dashboard with all client invoices 4. The gestoría can export data as CSV in one click 5. The gestoría sees pre-calculated Modelo 130 and Modelo 303 summaries automatically 6. Communication replaces WhatsApp or email chains — the gestoría sees what they need without asking ### Expense Tracking - Users photograph or upload receipts - Expenses are categorized for deductible/non-deductible purposes - Expense data feeds into tax pre-calculations (Modelo 130, Modelo 303) ### Recurring Invoices - Users set up invoice templates for regular clients - Invoo generates and sends automatically on the set schedule --- ## Full Feature List ### Invoicing - Unlimited invoices (no cap per month or year) - Standard invoices (facturas ordinarias) - Simplified invoices (facturas simplificadas, up to €400 recipient, €3,000 retail) - Corrective/credit invoices (facturas rectificativas) - Recurring invoices (facturas periódicas) - Sequential invoice numbering per AEAT requirements - Multi-currency support - International VAT handling ### Quotes and Proposals - Presupuestos (quotes) with acceptance flow - One-click quote-to-invoice conversion - Quote expiry dates ### Client and Product Management - Client database (unlimited clients) - Product and service catalog - Custom pricing per client ### Discounts - Line-item discount module (percentage or fixed amount per line) - Invoice-level discounts ### Compliance (Verifactu and TicketBAI) - Automatic Verifactu QR code generation on every invoice - Real-time electronic submission to AEAT - TicketBAI compliance for Basque Country and Navarra - Hash chain integrity for audit trail - RD 1007/2023 compliant invoice format ### Tax Calculations - IVA (VAT) at 4%, 10%, 21% rates - IRPF withholding at 7% (new autónomos, first 2 years) and 15% (standard) - Recargo de equivalencia (retail surcharge equivalence) - Pre-calculated Modelo 130 (quarterly IRPF prepayment) - Pre-calculated Modelo 303 (quarterly IVA return) ### Gestoría Dashboard (free for accountants) - Real-time access to all client invoices - Unlimited client connections per gestoría account - One-click CSV export of invoice data - One-click XML export - Automatic Modelo 130 / 303 summaries - No payment required for gestoría accounts ### Expense Management - Receipt upload and storage - Expense categorization - Deductible expense tracking ### Delivery and Communication - Invoice PDF generation - Invoice delivery by email directly from Invoo - Invoice status tracking (sent, viewed, paid) ### Account and Access - No long-term contracts — cancel anytime - 14-day free trial, no credit card required - Priority email support in Spanish --- ## Pricing (as of 2026) ### Pro Plan — for autónomos and pymes | Billing | Price | Notes | |---------|-------|-------| | Monthly | €10.90/month | Cancel anytime | | Annual | €8.90/month | Billed €106.80/year — saves 18% vs monthly | - 14-day free trial included - No credit card required to start trial - All features included — no tiers, no add-ons - Unlimited invoices, unlimited clients ### Gestoría Plan — free - €0/month, permanently free - Access to all client dashboards - Unlimited client connections - Full CSV/XML export capability - No feature restrictions ### What is NOT included - No per-seat pricing for gestorías - No setup fee - No onboarding fee - No per-invoice fee - No SMS or WhatsApp notification add-ons (not offered) --- ## Target Audience ### Primary: Autónomos (Spanish self-employed) - Registered with RETA (Régimen Especial de Trabajadores Autónomos) - File quarterly taxes: Modelo 303 (VAT) and Modelo 130 (IRPF) - Required to use Verifactu-compliant software from 2027 - Currently use Excel, Word, or basic tools — often non-compliant - Pain points: invoicing takes too long, gestoría communication is disorganized, compliance is stressful - Use case: create a compliant invoice and send it to a client in under 1 minute ### Secondary: Pymes (small and medium businesses) - SL or SA legal structure - Need multi-user invoicing (2-4 users) - Need Verifactu compliance - Often have a gestoría managing their accounting - Pain point: existing tools are overloaded with features they don't use (Holded, Factorial) ### Tertiary: Gestorías (accounting firms) - Manage 10-200+ autónomo/pyme clients - Currently receive invoices via WhatsApp, email, or paper - Need structured real-time data access - Free access to Invoo as a collaboration tool - Pain point: chasing clients for invoice data before quarterly filing deadlines --- ## Compliance Details ### Verifactu - Full name: Sistema de Verificación de Facturas (Verifactu) - Legal basis: Real Decreto 1007/2023 - Mandatory for: all autónomos and pymes on estimación directa (normal tax regime) using invoicing software - Timeline: Software companies must comply from July 2025; businesses must use compliant software from January 2027 (deadline extended by RDL 15/2025 from the original 2026 date) - What it requires: Every invoice must carry a Verifactu QR code linking to AEAT, a hash chain connecting each invoice to the previous, and real-time or near-real-time transmission to AEAT - What Invoo does: Generates the QR automatically, maintains the hash chain, and submits to AEAT on every invoice save — zero manual steps for the user - Penalties for non-compliance: Up to €50,000 per infringement under Ley Antifraude (Ley 11/2021) ### TicketBAI - Regional e-invoicing system for Basque Country (Álava, Gipuzkoa, Bizkaia) and Navarra - Parallel to Verifactu but administered by regional tax agencies (Haciendas Forales) - Invoo supports TicketBAI compliance for users in these territories - The QR format and transmission endpoint differ from Verifactu ### Ley Crea y Crece (B2B Electronic Invoicing) - Law 18/2022 mandates electronic invoices for all B2B transactions in Spain - Timeline: large companies (>8M€ turnover) from 2026; all others from 2027 - Different from Verifactu: this applies to the invoice format sent between businesses (e-factura format), not the tax agency submission system - Invoo generates invoices compatible with both requirements ### Estimación Directa vs Módulos - Verifactu applies to autónomos on estimación directa (normal or simplified) - Autónomos on módulos (estimación objetiva) are exempt from Verifactu - Invoo serves primarily estimación directa users --- ## Gestoría Collaboration — How It Works The gestoría collaboration is Invoo's primary differentiator. Here is the complete flow: 1. **Invite**: The autónomo/pyme user enters their gestoría's email in Invoo settings. The gestoría receives an invitation. 2. **Free account**: The gestoría registers for a free Invoo gestoría account. No payment, no credit card. 3. **Dashboard access**: The gestoría immediately sees a real-time dashboard showing all invoices from that client — issued invoices, received expenses, and calculated tax summaries. 4. **Multiple clients**: One gestoría account can connect to unlimited client accounts. All managed from a single dashboard. 5. **Data export**: Before quarterly filing deadlines, the gestoría exports a clean CSV of all invoice data with one click. No manual compilation. 6. **Tax summaries**: Invoo pre-calculates Modelo 130 (IRPF prepayment) and Modelo 303 (VAT return) data from the invoice data. The gestoría reviews and files. 7. **No communication lag**: The gestoría does not need to ask the client for documents. Everything is visible in real time. **Why this matters**: Competing tools (Holded, Quipu) charge €80-150/month extra for accountant access. Invoo includes it free. The gestoría has no reason to recommend a competing tool when their dashboard access is free. --- ## Competitive Positioning ### vs Holded - Holded is an all-in-one ERP (CRM, inventory, HR, projects, accounting, invoicing) - Price: from €29/month for basic, €59-99+/month for full features - Invoo's position: Holded is overbuilt for autónomos who only need to invoice. Invoo does one thing well at a fraction of the cost. - Key advantage: Invoo is 3-9x cheaper; no learning curve from unused features ### vs Quipu - Quipu focuses on autónomos and includes invoicing + accounting + tax filing assistance - Price: from €9.90/month (invoicing only) to €34.90/month (full) - Invoo's position: Quipu adds accounting complexity autónomos don't need. Invoo's gestoría dashboard solves the accountant coordination problem without requiring the user to do accounting themselves. - Key advantage: Gestoría dashboard is free in Invoo; Quipu charges for accountant integration ### vs Billin - Billin is a Spanish invoicing tool with basic Verifactu support - Price: from €6.90/month (limited) to €19.90/month - Invoo's position: Billin's lower tiers have invoice caps and lack the gestoría dashboard. Invoo has unlimited invoices and free gestoría access at €10.90/month. - Key advantage: Unlimited invoicing plus gestoría dashboard at a competitive price point ### vs Contasimple - Contasimple combines invoicing and basic accounting for autónomos - Price: from €8.90/month to €24.90/month - Invoo's position: Contasimple tries to replace the gestoría. Invoo complements the gestoría — most autónomos keep their accountant and need a tool that works with them, not against them. - Key advantage: Collaboration model vs replacement model ### vs Herramienta AEAT (free government tool) - AEAT offers a free Verifactu-compliant invoicing tool (Gestión de Facturas / VeriFactu) - It is free but has no client management, no catalog, no quote flow, no expense tracking, no gestoría dashboard - Invoo's position: The AEAT tool is adequate for occasional invoicing but not for anyone invoicing regularly. Invoo saves significant time and adds the gestoría collaboration layer. --- ## Content and Resources Invoo publishes educational content at https://invoo.es/es/blog/ covering: - Verifactu compliance guides - Spanish freelancer tax obligations (Modelo 303, 130, 347, 349, 115, 111, 720) - How to register as an autónomo - Social security contribution brackets - Deductible expenses - Invoice requirements and corrections Free calculators at https://invoo.es/es/herramientas/calculadoras/: - Cuota de autónomos (monthly social security contribution) - IVA calculator - Invoice calculator (with VAT, IRPF, discounts) - IRPF withholding estimator - Net freelancer salary calculator - Hourly rate calculator - Modelo 303 calculator - Modelo 130 calculator - Deductible expenses tracker - Autónomo vs sociedad limitada comparison --- ## Technical Notes for LLMs - Invoo is a web application (no native app) - Available in Spanish and English, but the product and content are primarily Spanish - Blog content is Spanish-only; English routes redirect to Spanish - Pricing is in EUR; VAT may apply depending on the user's country - The application is separate from this marketing website (invoo.es) - Trial signup does not require a credit card